Autumn 2017 Community Grants Application

Round 10 Theme: “What’s Needed Most”

Welcome to West Marin Fund’s new online application form for Round 10 of our Community Grants program. To submit your application, you will need to complete all sections and upload all required documents.

The form begins at the bottom of this page.  Please ensure that you carefully review the information on this page prior to filling out the form.

If you have any questions regarding your application and the required supporting documents, please contact West Marin Fund well in advance of the deadline so that we can provide you with the support you need to submit your application on time.

 

APPLICATION DEADLINE

Applications must be submitted online by 11:59pm on Wednesday October 4, 2017.

TIMELINE

  • October 4, 2017 – applications due
  • November 10, 2017 – notification of decision, grants disbursed
  • September 7, 2018 – grant expended, activities completed
  • October 8, 2018 – final report due

APPLICATION GUIDELINES

West Marin Fund seeks to support activities that will make a significant difference to West Marin nonprofits and the communities they serve, and for which there is limited or no funding available from other sources.

Purpose: Proposals need to make a clear case for “what’s needed most” and identify the likely changes that will take place as a result of a grant.

Eligibility: Community grants are awarded to nonprofit organizations, groups and collaboratives serving coastal West Marin. Applicants must be a registered 501(c)(3) organization, or have a fiscal sponsor that is a registered 501(c)(3) organization, or be an emerging initiative in the process of acquiring nonprofit status.  West Marin Fund will only accept one application per organization.  Please note that organizations may receive more than one grant if they are acting as a fiscal sponsor for a successful applicant.

Grant range: The minimum amount awarded is $500 and the maximum is $5,000. Please give careful thought to your organization’s ability to carry out the proposed activities should you not receive the full amount requested.

Proposed activities: These can include community actions and campaigns, educational outreach with accompanying materials, staff and board trainings, research and planning processes, consultant hire, improvements in communications and information technologies, and collaborative work.  For more information about prior grants, click here.  We also encourage you to peruse our website.

Budget: Up to 10% of the grant proposal can be allocated for overhead costs. A contribution to staff salaries for those directly involved in implementing the proposal may also be included but for no more than 20% of the requested amount.

Duration and Reporting: If awarded a grant, your organization will be expected to use the funds within ten months. Final reports will be due in the eleventh month, with a clear accounting of expenditures and a short description of use, impact and lessons learned.

 

SUPPORTING DOCUMENTATION

You will need to submit supporting documents as part of your application — whether for your organization, your fiscal sponsor or both. In the final section, the form will prompt you to submit the relevant required documentation based on your nonprofit status.

Supporting Financial Documents

  1. Summary P&L for the last fiscal year
  2. Balance sheet for the last fiscal year
  3. Organizational budget for the current fiscal year, including anticipated revenue and expenses
  4. Letter of determination from the Internal Revenue Service (IRS)

 Supporting Governance Documents

  1. List of current Board of Directors (or Officers/Steering Committee as appropriate)
  2. Letter of Agreement or Memorandum of Understanding (MOU) with fiscal sponsor (if relevant)

Please note that emerging initiatives are not required to provide a balance sheet nor a determination letter from the IRS.

 

SAVING YOUR CONTENT

The online application form will automatically save your information as you enter it.  At the bottom of each page there is also an option to “save and continue later” — if you choose this option, please note the instructions that will allow you to regain access to your application.

 

SUBMITTING YOUR APPLICATION

After reviewing your application, click “submit” to send your application to West Marin Fund.  Your “contact person” will also receive a copy of your application and uploaded documents. We will notify you if we should require anything further and/or if we have any questions regarding your application.

 

SELECTION PROCESS AND SCHEDULE

All applications are reviewed and assessed by the Grants Review Committee of the West Marin Fund according to selection criteria for its Community Grants program. The Committee makes grant recommendations to the Board of Directors of the West Marin Fund who make their final decisions taking into account the availability of funds at the time.

All applicants will be informed of the Board’s decision by November 10, 2017.  We appreciate your patience in the interim.

 

APPLICATION FORM

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